Teams

In brief

With Teams, your assistant reads the transcript of a Teams meeting from its link, and files it in the right case. It can then turn it into a summary, a list of decisions or tasks in another tool.

What Teams does not do with Mitogen: write in Teams, read chats or channels.

Two steps:

1. A Mitogen workspace admin opens Teams for the team, on the company's Microsoft organization. If the Microsoft agreement was already given for Outlook or Microsoft files, there is nothing to redo.
2. Each person connects their work Microsoft account, in Connections.

Before you start

Are you a team member? Go straight to Connect my account.

Open Teams for the team

1. Open Modules: https://mitogen.ai/console/modules.
2. On the Teams card, click Open. A short introduction appears: “Teams, with your assistant”.
3. Click Open Teams. The window keeps the title Open Teams. The steps depend on your situation:
   • Microsoft organization already authorized (for example for Outlook): Organization · Name · Access;
   • first organization of the workspace: Agreement · Name · Access;
   • one more, new organization: Organization · Agreement · Name · Access.

Not ready yet? Later closes the window without creating anything.

The Help ↗ link at the bottom of the window opens the section of this page for the step on screen. If you close before the end, the card shows To finish and Resume takes you back where you were.

Step · Organization

• The title “Which Microsoft organization?”.
• One card per organization already authorized on the workspace (“Already authorized on this workspace”), and a last card Another organization.
• A greyed-out card “Already open for Teams.” shows that Teams is already open on that organization.
• Buttons Continue and Cancel.

Choose your organization, then Continue: no new agreement is needed. Otherwise, choose Another organization: the Agreement step is added.

Step · Agreement

An administrator of your Microsoft organization authorizes Mitogen, once for the workspace. The screen says so: “A Microsoft 365 administrator gives the agreement once. It also covers Outlook and Microsoft files.”

1. Field Organization name (optional), example “E.g. Smith Workshop”.
2. Click Open Microsoft. A Microsoft tab opens.
3. Sign in with the account of an administrator of your Microsoft organization who can give an agreement for the whole organization.
4. Read the permissions requested, then accept them.
5. Come back to Mitogen and click I finished. Closed the tab too early? Reopen Microsoft.

What Mitogen asks for Teams: delegated permissions only, read-only: read online meetings and their transcripts, on behalf of the signed-in person. No permission to write in Teams.

The possible messages (agreement not arrived yet, refused, organization already authorized, Microsoft not responding) are explained on the Outlook page. They are the same.

Step · Name

Field Display name, prefilled with “Teams”. Keep it or make it more specific, for example “Teams Management”. Click Save.

Step · Access

Here you choose who can use Teams, and what the assistant may do there for each person. This screen is the same for every tool.

On screen: the line “Give access” and the help “Each person gets an email and connects their work account.”

• One block for this Teams binding, titled with its name (for example “Teams Management”).
• In each block, the members of the workspace, with a checkbox per person. You appear as You, already checked.
• On each checked row, the five rights. Read is on and locked. Create, Modify, Delete and Send are set for that person. For Teams, only Read has an effect (see Rights).
• Buttons Give access and Later.

What you do

1. In each block, check the people who need it.
2. For each person, turn on the rights they need. What each right allows in Teams: see Rights.
3. You can uncheck You as soon as someone else is checked in the same block.
4. Click Give access.

While a block has nobody, Give access stays greyed out and a line below it reads “Add at least one person to Teams Management.”

Next

The screen confirms “The team can now use Teams.”, then “2 people will receive an email.” If there is only one: “1 person will receive an email.”. Click Done.

If the email could not be sent, the screen shows “Access is saved. The message was not sent. Copy the Connections link.” Copy the link offered and send it to your colleagues yourself.

If you click Later, everything so far is saved, but nobody has access. The card shows To finish with the line “Access to grant”. Resume brings you back to this step.

You can change rights at any time afterwards, in Team › Connection rights (see Rights).

Connect my account

1. Open Connections: https://mitogen.ai/console/connections.
2. Under Teams, click Connect my account.
3. Sign in at Microsoft with your work address, and accept if Microsoft asks.
4. Back in Mitogen, your account appears under the binding.

Then, in the conversation with your assistant, paste the Teams meeting join link, the one from the invitation (it contains teams.microsoft.com/l/meetup-join). The assistant reads the latest transcript of that meeting.

If your account does not belong to the linked organization, Microsoft or Mitogen refuses it: sign in again with the right address.

Rights

Rights are set per person and per binding.

Common rules

• Read comes with access. It is locked and cannot be removed.
• The other four rights are set person by person, at the Access step, then at any time. Only a workspace admin or the owner sets them.
• You need the right in Mitogen and the right in Microsoft: the assistant only reads what the signed-in person can read in Teams.
• Removing a person's access also cuts their connections on this binding.

For Teams, only Read is of use. The five rights are shown as everywhere, but Mitogen cannot write anything in Teams. If you turn on Create, Modify, Delete or Send, any matching request will be refused.

What the assistant cannot do, whatever the right: search through all your meetings (it needs the link), read or write in chats and channels.

Where to set rights: at the Access step when you open the tool, then at any time in Team › Connection rights.

If something blocks

Remove access

1. A person: Connections › Revoke this account.
2. An admin, for one person: binding sheet › Access section › remove the person. Their connections on this binding are revoked.
3. An admin, for the whole binding: binding sheet › Remove binding.
4. On the Microsoft side: same paths as for Outlook, see Outlook › Remove access. Note: the agreement is shared by Outlook, Teams and Microsoft files.

Transcripts already filed in a case stay there.

Official docs

FAQ

Can the assistant write in Teams?

No. It only reads meeting transcripts.

Does the assistant record my meetings?

No. It reads a transcript Teams has already produced.

Do I need to give the Microsoft agreement again if Outlook is already open?

No. Choose the same organization at the Organization step.

Why show Create, Modify, Delete and Send if nothing is possible?

So the rights screen is the same for every tool. For Teams, these rights have no effect.